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Microsoft Office Word 2007 – Part 1


Microsoft Word is one of many word processing software programs. Word Processing refers to the creation of documents such as: Letters, Memos, Agendas, Minutes of meetings, Reports, Faxes, Newsletters, etc. just to name a few.

The aim of this series is to have a more in-depth look at Microsoft Word 2007, especially for users that has migrate from a previous version. It has a new look with a whole bunch of new features.

Take Note:

  • The Microsoft Office Assistant has been dropped in Office 2007.
  • The Help has totally a new look.
  • The file extension is docx for 2007 where previous version is doc.
  • You can save any document in a previous version or other format of your choice.

Open Microsoft Word

The screen layout:

Word Layout

  1. The Quick Access Toolbar
  2. The Office Button
  3. The Ribbon
  4. A new, blank document

The Quick Access Toolbar
This is a toolbar you can customise to add your favourite commands.
Click on the arrow next to it and the following Customize Quick Access Toolbar screen will appear:
Customise Quick Access Toolbar

You can select the items from the toolbar or click More Commands to add any of your favourite commands on the toolbar.

The Office Button
Here you fill find some of the items you had under the File menu in previous versions. The items are:
New, Open, Save, Save As, Print, Prepare, Send, Publish, Close, Recent Document List, Word Options, Exit
Office Button

The Ribbon
There are no more menus and toolbars, besides the Quick Access Toolbar, in Microsoft Word 2007. These have been replaced by tab paged pages with the icons on it (The Ribbon). Whenever you see an arrow in the bottom right corner, you can click on it to open the related dialog box.
Show dialog box
At any time you can hide The Ribbon by right clicking on it and select Minimize the Ribbon. To restore just turn Minimize the Ribbon off.

Some more stuff

The Title & Status Bar.
There have been no significantly changes to the Title Bar, but the Status bar can be customised.
Right click on the status bar and you can select the options that you want to see or not.
Customise Status Bar

To access the templates, click on the Office Button and select New.
You will see that you have a few templates installed and that you can download even more templates under the Microsoft Office Online section.

You can even publish your blog article straight out of Microsoft Word. Currently it is supporting the following services: Windows Live Spaces, Blogger, Sharepoint blog, Community Server, Typepad, WordPress. Read more here: Help with blogging in Word – Microsoft Office Online

User Preferences
You can customise the preferences by clicking on the Office Button, and select Word Options.
Once again it is divided into topics.

A few options which I found is popular to change are:
Username and Initials – Popular Section.
Language Settings – Popular Section.
Spelling and Grammar Options(e.g. Dictionary selection) – Proofing Section.
File Locations – Save Section.
Default file format (i.e. docx, doc, etc.) for documents – Save Section.
Measurement Units – Advanced Section. Scroll down to the Display Section to change.
Use the Insert Key to control overtype mode – Advanced Section .Note: By default this option is turned off.
Customising the Quick Access Toolbar – Customize Section.
Macro Security Settings – Trust Center Section, Trust Center Settings.

The above are just a few and you may or may not have the need to change some or more preferences.

The ruler
You can click on the following icon Show or Hide Ruler, just below the ribbon on the right hand side – above the vertical scrollbar, to show or hide the ruler.
The vertical ruler you can also turn on/off under the Word Option settings, Advanced – Display section. This is for print preview layout.

Where is The “Help About” screen?
Select the Office Button, select Word Options, then Resources, and just click the About button.

Keyboard Shortcuts

For The Ribbons
Alt + F Office Button
Alt + H Home
Alt + N Insert
Alt + P Page Layout
Alt + S References
Alt + M Mailings
Alt + R Review
Alt + W View
Alt + X Add-Ins

The following will only show when you are busy with a certain object. E.g. Tables, Pictures, Header and Footers, etc.
Alt + JT Design
Alt + JL Layout
Alt + JP Format

For the Quick Access Toolbar
It starts with Alt + 1 for the first item, Alt + 2 for the second item, etc.


Definite a new look and feel to get used to.


15 April 2009 - Posted by | Microsoft Office Word 2007 | , ,


  1. thanks for the information of your website!

    Comment by don balderama | 20 November 2009 | Reply

  2. ‘-` I am very thankful to this topic because it really gives great information -‘”

    Comment by Pedestal Table | 25 January 2011 | Reply

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