Erm's I.T. Girl – Zelna Ellis

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MS Word 2007 – Auto Text (AutoCorrect)

Intro

Microsoft Word has the option where you can type a certain text phrase and it will insert any of the following symbols or special characters as per the following figure.
MS Word Predefined AutoCorrect Entries
This is called AutoCorrect.

In this tutorial we will have a look how to:

  • Turn on AutoCorrect
  • Create your own AutoCorrect entry
  • Assign any symbol or special character to an AutoCorrect entry

Turn on AutoCorrect

  1. Click the Microsoft Office Button, and then click Word Options.
  2. Click Proofing.
  3. Under the AutoCorrect options, click AutoCorrect Options, and then click the AutoCorrect tab.
  4. Select the Replace text as you type check box.

Set up your own AutoCorrect entry

  1. On the Insert tab, in the Symbols group, click Symbol, and then click More Symbols
  2. Symbols

  3. Select the AutoCorrect button.
  4. Select the Plain text radio button.
  5. AutoCorrect Dialog Box

  6. In the Replace text box type a text phrase that will be replaced by the text you will specify in the next step. E.g.(ex).
  7. In the With text box delete what ever text there is and type the the text you want.
  8. Click the Add button or press Enter on the keyboard.
  9. AutoCorrect Options

  10. Close all the dialog screens.

Assign any symbol to an AutoCorrect Entry

  1. On the Insert tab, in the Symbols group, click Symbol, and then click More Symbols
  2. Select the Symbol or Special Character that you want to set up as an AutoCorrect entry. E.g. the Ohm sign.
  3. Click the AutoCorrect button.
    The symbol or special character appears in the With text box.
  4. In the Replace text box type a text phrase that will be replaced by the symbol in the With text box. E.g.: \ohm.
  5. Click the Add button or press Enter on the keyboard.
  6. AutoCorrect Options - assign own phrase to a symbol

  7. Close all the dialog screens.

Note:

AutoCorrect text entries can be formatted in the same way as other text with fonts, sizes and colours.
You can create as many AutoCorrect entries as you want.

29 April 2009 - Posted by | Microsoft Office Word 2007 | , , , ,

3 Comments »

  1. Thanks for the great tutorial on using AutoCorrect. A lot of people get AutoText and AutoCorrect confused – have you considered writing a post explaining the difference? As the occasional user of OpenOffice, I personally find that using Microsoft for its autotext features is a big advantage. Much more user friendly than other word processors.

    Comment by Autotext Software Expert | 6 May 2009 | Reply

  2. […] the post MS Word 2007 – AutoText(AutoCorrect) we had a look how to modify the AutoCorrect list by creating your own entries: Insert symbols and […]

    Pingback by MS Word 2007 AutoCorrect Feature - Part 2 « Erm’s I.T. Girl - Zelna Ellis | 6 May 2009 | Reply


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