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MS Word 2007 AutoCorrect Feature – Part 2

Intro

What is the AutoCorrect feature?
You can use the AutoCorrect feature to insert symbols, other pieces of text, and correct misspelled words.

In the post MS Word 2007 – AutoText(AutoCorrect) we had a look how to modify the AutoCorrect list by creating your own entries: Insert symbols and other pieces of text.

The AutoCorrect List:

  1. Click on the Office Button. (Office Logo in top left corner on the Title Bar.)
  2. Click on the Word Options Command Button.
  3. Select Proofing in the left pane.
  4. Word Option - Proofing

  5. Click on the AutoCorrect Options… Command Button.

Note: You can also access it by using the steps mentioned in the above mentioned post.

If you scroll down a bit in the list you will see that there is actually words. E.g. if you type acn Word should change it to can. This is what I will classify as AutoCorrect. It is a misspelled word that automatically gets corrected as per the list.
AutoCorrect Options

AutoText
In my oponion AutoText is when you type a certain combination of words it will insert the symbol or the text phrase as specified in the AutoCorrect List.

Conclusion

The AutoText feature is called AutoCorrect feature. Although we can debate the differences between AutoText and AutoCorrect, that is the way the program works. Hope this clear up the confusion.
Remember:
You can use the AutoCorrect feature to insert symbols, other pieces of text, and correct misspelled words.

6 May 2009 Posted by | Microsoft Office Word 2007 | , , , | 2 Comments

MS Word 2007 – Auto Text (AutoCorrect)

Intro

Microsoft Word has the option where you can type a certain text phrase and it will insert any of the following symbols or special characters as per the following figure.
MS Word Predefined AutoCorrect Entries
This is called AutoCorrect.

In this tutorial we will have a look how to:

  • Turn on AutoCorrect
  • Create your own AutoCorrect entry
  • Assign any symbol or special character to an AutoCorrect entry

Turn on AutoCorrect

  1. Click the Microsoft Office Button, and then click Word Options.
  2. Click Proofing.
  3. Under the AutoCorrect options, click AutoCorrect Options, and then click the AutoCorrect tab.
  4. Select the Replace text as you type check box.

Set up your own AutoCorrect entry

  1. On the Insert tab, in the Symbols group, click Symbol, and then click More Symbols
  2. Symbols

  3. Select the AutoCorrect button.
  4. Select the Plain text radio button.
  5. AutoCorrect Dialog Box

  6. In the Replace text box type a text phrase that will be replaced by the text you will specify in the next step. E.g.(ex).
  7. In the With text box delete what ever text there is and type the the text you want.
  8. Click the Add button or press Enter on the keyboard.
  9. AutoCorrect Options

  10. Close all the dialog screens.

Assign any symbol to an AutoCorrect Entry

  1. On the Insert tab, in the Symbols group, click Symbol, and then click More Symbols
  2. Select the Symbol or Special Character that you want to set up as an AutoCorrect entry. E.g. the Ohm sign.
  3. Click the AutoCorrect button.
    The symbol or special character appears in the With text box.
  4. In the Replace text box type a text phrase that will be replaced by the symbol in the With text box. E.g.: \ohm.
  5. Click the Add button or press Enter on the keyboard.
  6. AutoCorrect Options - assign own phrase to a symbol

  7. Close all the dialog screens.

Note:

AutoCorrect text entries can be formatted in the same way as other text with fonts, sizes and colours.
You can create as many AutoCorrect entries as you want.

29 April 2009 Posted by | Microsoft Office Word 2007 | , , , , | 3 Comments

MS Word 2007 – Symbols & Special Characters

Intro

Symbols refer to special characters such as copyright © symbol or any other characters e.g. the Ohm Ω sign, etc.

Symbols

  • On the Insert tab, in the Symbols group, click Symbol. Choose a symbol from the menu or click More Symbols.
  • The Symbols dialog box opens with the Symbol tab as the active tab.
  • Scroll through the list of symbols and select a symbol.
  • Select Insert.
  • Recently used symbols will display in the Recently used symbols section of the window.
  • The shortcut key for the selected symbol will be displayed next to the Shortcut Key button. E.g. For the ™ symbol you can press Alt + Ctrl + T or type 2122 and press alt + x.
    Note: 2122 is the Unicode(hex) character code of the Trade Mark symbol.
  • Click on the arrow next to the Font drop-down list to see different fonts/symbols. MS Outlook, Webdings, Wingdings are good fonts to use for pictorial or icon like symbols.
  • Click Close.

Symbol Dialog Box

Special Characters

  • On the Insert tab, in the Symbols group, click Symbol and click More Symbols.
  • The Symbols dialog box opens. Select the Special Characters tab.
  • Select the special character, such as Copyright, Registered, Trade Mark. The shortcut key combination is displayed beside the character, such as Alt + Ctrl + T for Trade Mark
  • Click Insert.
  • Click Close.

Special Characters Dialog Box

Note:

Symbols or Special Characters can be formatted in the same way as other text with fonts, sizes and colours.
Shortcut Key button: Displays the Customize Keyboard dialog box, where you can assign a keyboard shortcut to be associated with the selected special character.

In the next post we will have a look at the AutoCorrect Options.

28 April 2009 Posted by | Microsoft Office Word 2007 | , , , , | Leave a comment

MS Word 2007 Equations

Intro

In this tutorial we will have a look how you can:
Insert, write and save an equation in Microsoft Office Word 2007.

Insert or Write an Equation

There are 2 ways in MS Word how you can insert an equation:

  1. Choose from the existing list
  2. Insert or type symbols

Path: Insert Tab, Symbols Group, Equation
Symbols

Choose from the existing preformatted list
On the Insert tab, in the Symbols group, click the arrow next to Equations, and select one of the saved equations from the list.

Insert or type symbols
On the Insert tab, in the Symbols group, click the arrow next to Equations, and select Insert New Equations.
It will open a blank equation box Equation Box for you in which you can type or insert a mathematical structure or symbols from the Design tab.
Equations Design Tab
Note: You can edit the equation, even if you chose a predefined structure/equation.
If the structure contains placeholders, click in the placeholders and type the numbers or symbols that you want. Equation placeholders are small, dotted boxes in an equation.

How to save your equation.

  1. You can select the equation you want to add.
  2. From the dialog box click on the Options (the down arrow to the right of the box)
  3. Equation Options

  4. Select Save as New Equation…
  5. In the Create New Building Block dialog box, type a name for the equation.
  6. Create New Building Blocks

  7. In the Gallery list, click Equations.
  8. Select any other options that you want.
  9. Click OK

Note:
You can replace Steps 2 and 3 by:
Click on the Insert tab, click on the arrow next to Equations, and select Save Selection to Equation Gallery

Conclusion

If you have the need for this, you can create your own library of equations. Especially useful for Maths and Science formulas.

23 April 2009 Posted by | Microsoft Office Word 2007 | , , | Leave a comment

MS Word 2007 – Click and Type Option

Purpose:
Text is entered at the cursor position. The click and type option enables the user to double click anywhere in a blank area of the document, even after the end of the current document, to move the cursor (insertion point) there. Note: This feature is available only in Print Layout view and Web Layout view.

To see whether the click and type option is selected, do the following:

  • Click the Office Button
  • Select Word Options
  • Select Advanced Tab
  • In the Editing section, select Enable click and type option if necessary.

Note:
It is only effective when you double click in a blank area. Word will insert the necessary lines, tab stops, etc. for you.

21 April 2009 Posted by | Microsoft Office Word 2007 | , | Leave a comment

Microsoft Office Word 2007 – Part 1

Intro

Microsoft Word is one of many word processing software programs. Word Processing refers to the creation of documents such as: Letters, Memos, Agendas, Minutes of meetings, Reports, Faxes, Newsletters, etc. just to name a few.

The aim of this series is to have a more in-depth look at Microsoft Word 2007, especially for users that has migrate from a previous version. It has a new look with a whole bunch of new features.

Take Note:

  • The Microsoft Office Assistant has been dropped in Office 2007.
  • The Help has totally a new look.
  • The file extension is docx for 2007 where previous version is doc.
  • You can save any document in a previous version or other format of your choice.

Open Microsoft Word

The screen layout:

Word Layout

  1. The Quick Access Toolbar
  2. The Office Button
  3. The Ribbon
  4. A new, blank document

The Quick Access Toolbar
This is a toolbar you can customise to add your favourite commands.
Click on the arrow next to it and the following Customize Quick Access Toolbar screen will appear:
Customise Quick Access Toolbar

You can select the items from the toolbar or click More Commands to add any of your favourite commands on the toolbar.

The Office Button
Here you fill find some of the items you had under the File menu in previous versions. The items are:
New, Open, Save, Save As, Print, Prepare, Send, Publish, Close, Recent Document List, Word Options, Exit
Office Button

The Ribbon
There are no more menus and toolbars, besides the Quick Access Toolbar, in Microsoft Word 2007. These have been replaced by tab paged pages with the icons on it (The Ribbon). Whenever you see an arrow in the bottom right corner, you can click on it to open the related dialog box.
Show dialog box
At any time you can hide The Ribbon by right clicking on it and select Minimize the Ribbon. To restore just turn Minimize the Ribbon off.

Some more stuff

The Title & Status Bar.
There have been no significantly changes to the Title Bar, but the Status bar can be customised.
Right click on the status bar and you can select the options that you want to see or not.
Customise Status Bar

Templates
To access the templates, click on the Office Button and select New.
You will see that you have a few templates installed and that you can download even more templates under the Microsoft Office Online section.

You can even publish your blog article straight out of Microsoft Word. Currently it is supporting the following services: Windows Live Spaces, Blogger, Sharepoint blog, Community Server, Typepad, WordPress. Read more here: Help with blogging in Word – Microsoft Office Online

User Preferences
You can customise the preferences by clicking on the Office Button, and select Word Options.
Once again it is divided into topics.

A few options which I found is popular to change are:
Username and Initials – Popular Section.
Language Settings – Popular Section.
Spelling and Grammar Options(e.g. Dictionary selection) – Proofing Section.
File Locations – Save Section.
Default file format (i.e. docx, doc, etc.) for documents – Save Section.
Measurement Units – Advanced Section. Scroll down to the Display Section to change.
Use the Insert Key to control overtype mode – Advanced Section .Note: By default this option is turned off.
Customising the Quick Access Toolbar – Customize Section.
Macro Security Settings – Trust Center Section, Trust Center Settings.

The above are just a few and you may or may not have the need to change some or more preferences.

The ruler
You can click on the following icon Show or Hide Ruler, just below the ribbon on the right hand side – above the vertical scrollbar, to show or hide the ruler.
The vertical ruler you can also turn on/off under the Word Option settings, Advanced – Display section. This is for print preview layout.

Where is The “Help About” screen?
Select the Office Button, select Word Options, then Resources, and just click the About button.

Keyboard Shortcuts

For The Ribbons
Alt + F Office Button
Alt + H Home
Alt + N Insert
Alt + P Page Layout
Alt + S References
Alt + M Mailings
Alt + R Review
Alt + W View
Alt + X Add-Ins

The following will only show when you are busy with a certain object. E.g. Tables, Pictures, Header and Footers, etc.
Alt + JT Design
Alt + JL Layout
Alt + JP Format

For the Quick Access Toolbar
It starts with Alt + 1 for the first item, Alt + 2 for the second item, etc.

Conclusion:

Definite a new look and feel to get used to.

15 April 2009 Posted by | Microsoft Office Word 2007 | , , | 2 Comments